%PDF-1.4 % PURPOSE . 0000001857 00000 n Government postage must not be used when remitting payments to the government credit card contractor. A second letter will be sent to the travel cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten-day period. Authorized CBA users are responsible for: Contacting the TMC to make a reservation. F. Outline salary offset procedures to recover travel advances. Travel advances through ETS for IRS employees only. Authorized by the DoDI 5154.31, Volume 4 [PDF, 10 pages], the Defense Travel Management Office (DTMO) manages the card program, providing guidance, policy, and training, and serves as a liaison to GSA, the travel card vendor, and DoD Component Program Managers on travel card related issues. Additional information regarding the process for using the CBA is available on the IRS Source website by, selecting Travelers Centrally Billed Account process (Electronic travel users). 458 0 obj <> endobj xref If any of these charges are identified, the travel cardholder must take prompt action to resolve the dispute. The government credit card contractor must receive the travel cardholder's payment by the due date. In addition, restricted travel cardholders also do not have ATM privileges. Both the tickets and associated fees must be charged to a personal credit/debit card, the IBA or CBA may not be used for the personal portion of the trip. January 2012. The monthly statement of account reflects activity on the account for the billing cycle. The TMC will issue the transportation ticket three or four days prior to the scheduled departure date and will email or fax an invoice to the traveler, confirming the ticket has been purchased. The personal ticket must be a fully refundable fare open to the public; otherwise, if official travel is canceled the employee will be responsible for the non-refundable fare. Merchant category code (MCC) - A standard code assigned to every merchant that accepts a credit card identifying the category of goods, services, or activity they are involved with. Invitational travel - The business unit will designate an IRS employee to serve as a representative for the invitational traveler. If a reservation is cancelled prior to ticketing, no transaction fee is incurred. The travel card is non-transferable and may only be used by the employee whose name appears on the travel card. Each travel card reflects an individual billed account established in the travel cardholder's name. The travel authorization obligates funds and must be submitted and approved before traveling, except in emergency situations. Other Miscellaneous Debts: Debts listed below are collected using the procedures in this paragraph. $28.50 The ATM feature must only be used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. The due date is 25 calendar days from the closing date on the statement of account in which the charges first appear. The travel cardholders are responsible for disputing any incorrect or unauthorized charges that appear on their monthly statements of account timely. Statement of account - A summary of transactions (debits and credits) posted to the individually billed travel cardholders account during the billing cycle. The CBA charges are billed and paid monthly. Training is required to obtain a card and refresher training is required every two years. The government credit card contractor will rarely reinstate a travel card account that was cancelled due to non-payment. 498 0 obj <> endobj xref The traveler will use ETS to complete and sign a travel authorization. At this point, Salary Offset will be initiated by the bank. Some states provide a lodging tax exemption for federal employees on official business. Throwawayab0407 Additional comment actions. (12) IRM 1.32.4.2.7.4.2 (5), Making/Expediting Payment, deleted text Travel cardholders using this optional payment method will incur a transaction fee. Offset may be from federal salary travel advances, travel or relocation voucher reimbursements, Relocating employees and family members may use the CBA for house-hunting trips and en- route travel if the employee does not hold a government credit card. Automatic teller machine (ATM) - The contractor provides this service allowing cash withdrawals from participating ATMs. Travel card - A credit card used to pay for authorized official IRS travel and allowable travel related expenses. Complying with the terms and conditions of the Cardholder Account Agreement. Standard travel cardholders can establish or change their cards PIN at any time by calling the government credit card contractor. Centrally billed account (CBA) - A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets only). If the employee does not make full payment or enter into a payment agreement within the 30-day period, collection will begin the next pay period. Travel cardholders will have approximately 45 calendar days to complete the training after being notified. Information regarding the split disbursement feature in ETS is available on the IRS Source website by, selecting Travel card payment methods. The travel card can only be used for official government travel and travel-related expenses while in official travel status. ~VR yDv@aR sCC2@PPYc0_PYfKP+\b4 &4$bl%/20$ i 6[#Iu]mNag`0evdSV(|+G>TeC,)Xp7 h2f %@zH00(UMg` Requests for MCC changes for miscellaneous expenses (non-travel related expenses for lien fees, investigator expenses, administrative summons expenses or Right to Financial Privacy Act expenses) on a restricted travel card account will not be considered. 0000005834 00000 n Travelers should ensure that: If using ETS, the method of reimbursement should reflect CBA on the transportation ticket and the CGE fee. Additionally, the cardholder will incur enrollment fees and three late payment fees; these fees are non-reimbursable. The government credit card contractor makes the final determination on whether the account will be reinstated. It applies to IRS employees who perform official government travel and supervisory and administrative personnel who direct, or review and approve, official travel or reimbursement of travel related expenses. hbbd```b``+@$*dLR`DI@d("@?!#c$4F? A new travel card applicant with a credit score of 660 or higher will receive a standard travel card. It is the travel cardholder's responsibility to ensure payments are posted as designated in ETS. Special privileges will not be reinstated when the payment is made. (7) IRM 1.32.4.2.2.1 (1), Authorized/Unauthorized Uses chart changes: added gasoline for a privately-owned vehicle (POV) expense type; for meals changed text from "Yes" to "No" , meals are not authorized for local travel unless in travel status for 12 hours or more; also updated expense type to include Uber. Concurring with or rejecting employee requests to use the CBA. The codes limit purchases to travel-related expenses. Travel cardholders receive a statement from the government credit card contractor if there is activity on the account or an outstanding balance, unless the travel cardholder has selected "Go Paperless" on the government credit card contractors website. Travel cardholders will need to call the government credit card contractor at the number on the back of the travel card to establish a PIN. The salary offset provision arises under the debt collection procedures in 41 CFR 301-76.100 , which provide due process rights to employees, including written notice and the right to request a review of the debt. WebFSIS Directive 3830.2 Government Travel Charge Card Program FSIS Directive 4550.2 Garnishment of Wages for Child Support, Alimony and Commercial Debt The billing cycle for travel card accounts closes on the third day of each month. The government credit card contractor will send a statement of account to the individually billed travel cardholder within five business days after the end of the billing cycle. WebUnder 5 U.S.C. Merchant category code templates - A grouping of MCCs assigned to each individually billed travel cardholder's account based on the travel cardholder's anticipated purchasing activity. The following payment sources for allowable travel expenses are authorized for travelers who receive an exemption from the mandatory use of the travel card: CBA (for common carrier transportation expenses only). 0000006406 00000 n Delegation Order 1-49, Exemption to Travel Card Mandatory Use Policy, grants authority to the director, Credit Card Services, to grant exemptions to the mandatory use policy to employees who believe they would incur a hardship if required to obtain and use the government issued travel card. 0000001873 00000 n Training is a prerequisite for obtaining a travel card. If a common carrier charge appears on the travel cardholder's statement of account, the travel cardholder must contact the government credit card contractor at the number shown on the back of the travel card to initiate the dispute process. Reduced spending limits on travel cards during periods of non-travel status. (14) IRM 1.32.4.2.8.5 (1), Cancellation, updated timeframe for when the government credit card contractor will cancel a cardholders travel card account to 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared. Answer: (1) Split Disbursement (2) Salary Offset (3) Mission Critical Status (4) Reduced Payment Plan 22. Employees should use the travel card to the maximum extent possible. Go to the e-signature solution to e-sign the form. SUBJECT: Commercial Travel Management: DoD Government Travel Charge Card (GTCC) Program . Employees are required to use split disbursement. The IRS has implemented split disbursement and salary offset procedures for the government travel cards. Activation instructions will be provided on a sticker affixed to the renewal card. DoD policy requires travelers to use their Government Travel Charge Card to pay for all meals during official travel. More information is available on the IRS Source website by, selecting Delinquent accounts. The following acronyms apply to this program. Offset may be 0000002280 00000 n However, if the method and amount of payment is changed, employees will be required to explain why the default split disbursement payment method was not used, which will be evaluated as part of the ETS pre-audit process. The Military Services may further restrict/define this policy. The travel card should be used to the maximum extent possible to charge travel expenses. Press the arrow with the inscription Next to move from field to field. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. Sign the form. WebGovernment Code Section 19815.4(d) Government Code Section 19816; Government Code Section 19823; Title 2, California Code of Regulations, section 599.859; Title 2, California A traveler who has a travel card cannot use the CBA unless they meet one of the following exceptions: Incur foreign travel transportation costs. The government credit card contractor will issue a letter to notify the travel cardholder and offer the travel cardholder an opportunity to avoid cancellation if the past due balance is paid within ten days from the date of the letter. For example, if a travel cardholder account is suspended in May 2020, the suspension will continue to be considered as the first suspension until May 2021 when it will drop-off of the 12-month calendar. a. Instruction. t2 If the dispute is not initiated within the 90-day time-frame, the cardholder will be responsible for paying the charge(s). 5584 (a) (2), the head of an Executive agency is authorized to waive an amount not more than $1,500 (per individual claim), while higher amounts must be waived by an "authorized official," which under 5584 (g) (2) is the Director of the Office of Management and Budget (OMB). 0000015659 00000 n Put the relevant date. Restricted card uses for any non-travel merchant category codes and high-risk merchant codes. What can I use my GTC for during TDY? Disapproved (returned) CBA transportation requests - Current travel cardholders who selected CBA as the method of payment for transportation in ETS and were disapproved, must cancel the current transportation reservation and create a new reservation using their travel card. Approving requests for travel card account maintenance changes such as card limits and cancellations. The designated IRS employee is responsible for making travel arrangements and completing the manual travel authorization form. 0000003619 00000 n Duluth will book a one-way official travel fare for the portion of travel between the official station and temporary duty (TDY) station. Personal funds/personal charge card (except for purchases of common carrier tickets over $100). Travel advance - A prepayment of estimated travel expenses paid to an IRS employee in advance of authorized official IRS travel. Account maintenance changes include: Reactivating a closed travel card account. If there is an error on the transmittal document or travel card, the cardholder should contact Credit Card Services via OS GetServices to correct the problem. Split disbursement - An electronic travel system (ETS) functionally dividing a travel voucher reimbursement between the credit card contractor and the traveler.
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